Manage Documents. Automate Workflows.

The complete platform for electronic document management, business process automation, and AI-powered document intelligence.

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Why Dokflow

Everything you need to manage the full document lifecycle

Dokflow gives you a single platform to capture, store, manage, and share documents while automating the business processes that move them forward. From origination through approvals to archiving, every step is tracked and auditable.

  • Capture documents from any source — upload, email, or scan
  • Build dynamic approval workflows without writing code
  • Full-text search across your entire document library
  • Role-based access control and audit trails

Whether you're a small team or a large organization, Dokflow scales with you. Self-host for full data sovereignty, or let us manage the infrastructure.

  • Electronic Records Management & Archiving
  • Business Process Automation (Workflows)
  • Secure file sharing & collaboration
  • Digital document signing
  • AI-powered document chat & summarization
  • REST API for integrations

Documents Managed Across all deployed instances.

Workflows Automated From leave requests to purchase orders.

Hours Saved By eliminating manual document handling.

Organizations Trust Dokflow for their document needs.

Features

Dokflow is a flexible and dynamic EDM

Electronic Document Management

Manage all the documents lifecycle for origination, approvals and archiving.

Business Process Automation

Automate your various business process flows.

File sharing and collaboration

Share files and collaborate on same documents with ease.

Document Signing

Sign documents easily and securely online.

AI-Powered Tools

Intelligence built into your document workflow

AI Document Chat

Upload any document and have a conversation with it. Ask questions, extract key information, and get instant answers powered by Gemini AI.

  • Chat with PDFs, Word docs, and text files
  • Context-aware answers based on document content
  • Shareable session links
  • Markdown-formatted responses
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AI Summarizer

Get concise, structured summaries of any document in seconds. The AI extracts the overview, key points, and conclusions for you automatically.

  • Summarize PDFs, Word, and text documents
  • Structured output with key points
  • Up to 50MB file support
  • No account required
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Free Online PDF Document Signer

Sign PDF documents online without creating an account. Upload your document, place your signature, and download the signed file in seconds.

  • No account required
  • Upload any PDF document
  • Type or draw your signature
  • Download the signed document instantly
Sign a Document Now
Document signing illustration
Secure secret sharing illustration

Share Secrets Securely

Send passwords, API keys, and other sensitive information with self-destructing links. Once viewed, the secret is gone forever.

  • Self-destructs after one view
  • Set expiry from 1 to 30 days
  • No account needed
  • Encrypted and automatically deleted
Create a Secret

Frequently Asked Questions

Everything you need to know about Dokflow

What is Dokflow?
Dokflow is a complete electronic document management (EDM) system with built-in business process automation (BPA). It helps organizations capture, store, manage, and share documents while automating the approval workflows that move them forward. It also includes AI-powered tools for chatting with documents and generating summaries.
Can I self-host Dokflow?
Yes. Dokflow is designed to be self-hosted, giving you full control over your data and infrastructure. You can deploy it on your own servers for complete data sovereignty. We also offer managed hosting if you prefer to leave the infrastructure to us.
What types of documents does Dokflow support?
Dokflow supports a wide range of formats including PDF, Word (.docx, .doc), Excel (.xlsx, .csv), PowerPoint (.pptx), HTML, Markdown, images (JPG, PNG, SVG, BMP, GIF, WebP), and plain text files. The built-in converters can transform documents between formats, and the AI tools can analyze most document types.
Is my data secure?
Security is a core design principle. Dokflow uses role-based access control, encrypted storage, and full audit trails. The one-time secret feature uses AES-256 encryption and self-destructs after a single view. When self-hosted, your data never leaves your infrastructure.
Can I automate approval workflows?
Absolutely. Dokflow's business process automation engine lets you build dynamic, multi-step approval workflows without writing code. Define sequential or parallel approvers, set conditions, and track every step from submission to completion.
What AI features are included?
Dokflow includes two AI-powered tools: AI Document Chat, which lets you have a conversation with any document to ask questions and extract information, and AI Summarizer, which generates structured summaries with overview, key points, and conclusions. Both are powered by Google's Gemini AI and require an API key.
Is there a free trial or demo?
Yes! You can try Dokflow right now by clicking "View Demo" in the navigation. The demo includes sample documents, workflows, and all features ready to explore.

Pricing

Simple, transparent pricing for every organization

Enterprise

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  • Self-hosted or managed deployment
  • Unlimited documents & workflows
  • All AI tools included
  • Document signing & one-time secrets
  • REST API access
  • Priority support & onboarding
  • Free proof of concept (POC) for large organizations
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Contact Us

Dokflow Demo

Dokflow is a complete electronic document management (EDM) system with a flexible and dynamic business process automation workflow (BPA).

Address

8th floor, Club Chambers building, Nelson Mandela Avenue, Harare, Zimbabwe

Contact info

info@dokflow.net

+263733114692